Manual line-item matching
Comparing invoice line items to PO line items by hand is slow and easy to fumble.
Finance & admin
Stop chasing line-item mismatches across PDFs and spreadsheets
Business challenge
Where the workflow breaks down
AP teams spend hours every week matching incoming invoices against POs and contracts, hunting down small discrepancies and chasing approvals. The work is repetitive, error-prone, and the cost of a missed mismatch compounds over a year.
Discrepancies missed under volume
When invoice volume spikes, small price or quantity variances slip through unnoticed.
Approval routing chaos
Knowing which mismatches need a manager's sign-off and which can be auto-approved isn't always obvious.
Reconciliation that used to take a day now finishes before lunch
Fewer missed discrepanciesFaster approval cyclesCleaner audit trail
Discuss Your WorkflowHours reclaimed
By auto-matching clean invoices and only routing real exceptions to a human.
Illustrative workflow target. Actual results depend on process volume, data quality, and system access.
Madency solution
How the agent works
The Invoice Reconciliation Agent ingests invoices from email or AP inbox, extracts line items, matches them against the corresponding PO and contract, and routes only genuine exceptions to a human.
Invoice ingestion
Pulls new invoices from your AP inbox or document store.
Field extraction
Extracts vendor, line items, quantities, prices, and totals using the structured-document pattern.
PO match
Cross-checks each line item against the matching PO in your ERP.
Contract check
Verifies pricing against the active vendor contract for that period.
Exception routing
Clean matches are queued for payment; mismatches are routed to the right approver with the discrepancy clearly summarized.
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